ENLIGHT2018: Difference between revisions

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'''Location: Cruciform Lecture Theatre'''
'''Location: Cruciform Lecture Theatre'''


* Commercial vendors: Varian (TPS software and equipment hardware), IBA (imaging hardware and single room solution)  
* Commercial vendors: Varian (TPS software and equipment hardware)  
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Training Day ENLIGHT 2018


* Procurement process (if time): Richard Amos
8.30am - 9am Registration and coffee
* UCLH build including BIM modelling: Tahir Ahmed, Paulina Zakrzewska, Bouygues (30 mins?).
* Imaging solutions - Antje Knöpfe? (45 mins)
* Clinical implementation: NEED A SPEAKER (45 mins?).
* Proton Treatment Planning System: Uwe Oelfke, Antje Knopfe (45 mins?).
* Monte Carlo simulations, including shielding, planning verification and pre-commissioning: Frank Verhagen, Joao Seco (30 mins?).
* Commissioning a PBT centre: Håkan Nyström (45 mins?).
* Heidelberg facility design - heavy ion (?30 mins)


'''3 Practical Sessions:'''
DIDACTIC SESSION
 
9.00 – 9.30 am (including Q&A) Lecture 2: Clinical Oncologist – Potential of protons (Yen-Ching Chang)
 
9.30 – 10.30am (including Q&A) Lecture 1: Technology and infrastructure of a clinical proton therapy centre (Richard Amos)
 
10.30-11.00am COFFEE
 
Workshop 1
11.00-12:30 Design and build of UCH Proton Centre (UCLH led session, Tahir Ahmed, Paulina Zakrzewska, Bouygues)
 
Learning outcome: Understanding the unique requirements in terms of architecture, build and infrastructure of a clinical proton therapy centre.
Learning objectives:
1. Architectural insights from UCLH experience
2. Build techniques deployed at the UCH centre, BIM modelling
3. Infrastructure requirements for a clinical centre
 
12:30-13:30 LUNCH
 
Workshop 2
13:30 – 15:15 Proton treatment planning (Varian led session, Computer Cluster room)
Learning outcome: understanding the difference in planning evaluation of protons compared to x-rays
Learning objectives:
1. Impact and handling of range uncertainty
2. CTV optimisation vs PTV optimisation: Robust optimisation
3. Robust evaluation: Matthew Lowe (Manchester)?
 
15:15 – 15:30 COFFEE
 
Workshop 3
15:30 -  17:15 Clinical Trials in Proton Therapy (CTRAD led session, Johnny Lee)
Learning outcome: Design, implementation and assessment of proton clinical trials
Learning Objectives:
1. Design and challenges of proton vs photon trials
2. Patient perspective – PPI rep of CTRAD
3. Understanding the role of quality assurance – RTTQA. Output data variance, Johnny to bring previous data.
4. Big data platforms / evaluation
 
17:15-17:30 Wrap up         
 
17:30 CLOSE


* Treatment Planning / image registration - Varian
* Clinical Trials - CTRAD breakout sessions
* Patient Selection and Throughput - Christie


To do:
To do:
* Stacey email Antje, Varian, CTRAD
* Stacey email Varian, CTRAD
* Kate email IBA. To confirm size of cluster rooms
* Kate email Yen, Richard and Tahir Ahmed/Paulina Zakrzewska/Bouygues
* Richard email Hakan Nystrom and confirm who will deliver Clinical Implementation
* Mohini: book lecture theatre and cluster rooms. — ✓ — '''Mohini Nair''' has booked Christopher Ingold Building G20, Cruciform Building B1.15A, Foster Court B29 and Gordon Street (25) 105 Public Clusters for 12.00–16.00 for Monday 25th.
* Mohini: book lecture theatre and cluster rooms. — ✓ — '''Mohini Nair''' has booked Christopher Ingold Building G20, Cruciform Building B1.15A, Foster Court B29 and Gordon Street (25) 105 Public Clusters for 12.00–16.00 for Monday 25th.
5 hours of talks, 1 hour for lunch, 3 hours of practical sessions (2 sessions of 90 minutes plus break in between).


== ENLIGHT Meeting ==
== ENLIGHT Meeting ==

Revision as of 15:50, 26 March 2018

Planning details for the 2018 ENLIGHT meeting and training day, hosted by UCL.

To-Do List

Chairs

  • Ask Manchester/Christie what topics they would like to contribute: GR.
  • Find out whether Ran Mackay would be willing to be an agent provocateur for one of the panel discussions: GR.
  • Ask vendors what sponsorship they are willing to provide and what they want in return: RA.
  • Discuss site visit with UCLH/Bouygues: RA.
  • Arrange discussion session topics and speakers: RA, GR.
  • Formal invitation letter (save the date letter without details, plus specific invitation to speakers): GR.
  • Arrange monthly meetings with Local Organisers: GR, SJ.
  • Arrange catering: SJ, Mohini Nair. — Mohini confirms this needs to be done closer to the time so we know numbers and dietary requirements.
  • Obtain contact details for Hakan Nystrom: SJ.

Local Organiser Tasks

  • Can we use the British Museum for reception on Monday 25th?
  • Find suitable location for formal dinner on Tuesday 26th:
    • British Museum.
    • Thames riverboat.
    • Indian restaurant: Brick Lane, Tayyabs.
  • Accommodation for delegates.
  • Travel for delegates.
  • Find out what local organisation necessary for previous conferences.
  • Local point of contact: TBA...
  • Industry contact: Richard Amos
  • Evening entertainment: Megan Wilson
  • Room bookings: Mohini Nair
  • Hotel booking: Anastasia Basharina-Freshville
  • Website information: Laurent Kelleter
  • Oyster cards: TBA...

Completed

  • Email Manjit Dosanjh/Cai Grau about meeting dates to confirm: SJ. — ✓
  • Finalise timetable for all 3 days by mid-November: All. — ✓
  • Book Cruciform Building Lecture Theatre for all 4 days: SJ. — ✓ — Mohini Nair has booked Cruciform LT for 3 days, 4 cluster rooms for Monday, will book other LT for EPTN meeting.
  • Identify Local Organising Committee: SJ, GR. — ✓
  • Find out if we can publish contributed papers in peer-reviewed journal special edition: SJ. — ✓ (Manjit Dosanjh prefers not to publish in a journal).
  • Put together web page (use HEP website) including Indico page: SJ. — ✓ — Indico page already created by CERN: they want to host the pages. We won't have edit rights.
  • Check how much funding is available from CERN and Manjit Dosanjh: SJ. — ✓ — Manjit Dosanjh suggests total cost of €20–30k split 50/50 with CERN, so €15k from CERN.
  • Check with Manjit Dosanjh about poster session and prizes: SJ. — ✓ — Manjit Dosanjh confirmed 23/01/18 that 1 hour session required for Wednesday afternoon for 4 talks for poster prize winners, but no actual prize. Need to organise poster boards.
  • Should industrial sponsors fund lunches and evening reception? — ENLIGHT committee preferred minimal sponsorship (we are not PTCOG).
  • Put together detailed list of speakers and topics for each session by 28/07/17: All. — Sessions confirmed by ENLIGHT committee.
  • Email suggestions for 3 speakers for each session, then forward to ENLIGHT Committee by 31/01/18: All. — ✓

Provisional Dates: Monday 25th–Thursday 28th June 2018

Training Day
Monday 25th
ENLIGHT Meeting
Tuesday 26th–Wednesday 27th
EPTN Meeting
Thursday 28th
UCLH PBT Site Visit
During ENLIGHT Meeting on Tuesday

Local Organising Committee

Chairs

Richard Amos, Simon Jolly, Gary Royle.

Local Support

Kate Ricketts, Stacey Holloway, Laurent Kelleter, Anastasia Basharina-Freshville, Megan Wilson, Mohini Nair

Training Day

Clinical Proton Delivery: How to design a PBT centre

Organiser: Kate Ricketts, Stacey Holloway.

Monday 25th June, 09.30–18.00

Location: Cruciform Lecture Theatre

  • Commercial vendors: Varian (TPS software and equipment hardware)

Training Day ENLIGHT 2018

8.30am - 9am Registration and coffee

DIDACTIC SESSION

9.00 – 9.30 am (including Q&A) Lecture 2: Clinical Oncologist – Potential of protons (Yen-Ching Chang)

9.30 – 10.30am (including Q&A) Lecture 1: Technology and infrastructure of a clinical proton therapy centre (Richard Amos)

10.30-11.00am COFFEE

Workshop 1 11.00-12:30 Design and build of UCH Proton Centre (UCLH led session, Tahir Ahmed, Paulina Zakrzewska, Bouygues)

Learning outcome: Understanding the unique requirements in terms of architecture, build and infrastructure of a clinical proton therapy centre. Learning objectives: 1. Architectural insights from UCLH experience 2. Build techniques deployed at the UCH centre, BIM modelling 3. Infrastructure requirements for a clinical centre

12:30-13:30 LUNCH

Workshop 2 13:30 – 15:15 Proton treatment planning (Varian led session, Computer Cluster room) Learning outcome: understanding the difference in planning evaluation of protons compared to x-rays Learning objectives: 1. Impact and handling of range uncertainty 2. CTV optimisation vs PTV optimisation: Robust optimisation 3. Robust evaluation: Matthew Lowe (Manchester)?

15:15 – 15:30 COFFEE

Workshop 3 15:30 - 17:15 Clinical Trials in Proton Therapy (CTRAD led session, Johnny Lee) Learning outcome: Design, implementation and assessment of proton clinical trials Learning Objectives: 1. Design and challenges of proton vs photon trials 2. Patient perspective – PPI rep of CTRAD 3. Understanding the role of quality assurance – RTTQA. Output data variance, Johnny to bring previous data. 4. Big data platforms / evaluation

17:15-17:30 Wrap up

17:30 CLOSE


To do:

  • Stacey email Varian, CTRAD
  • Kate email Yen, Richard and Tahir Ahmed/Paulina Zakrzewska/Bouygues
  • Mohini: book lecture theatre and cluster rooms. — ✓ — Mohini Nair has booked Christopher Ingold Building G20, Cruciform Building B1.15A, Foster Court B29 and Gordon Street (25) 105 Public Clusters for 12.00–16.00 for Monday 25th.

ENLIGHT Meeting

Tuesday 26th–Wednesday 27th June, 09.00–18.00

Location: Cruciform Lecture Theatre

Schedule

Each session approx. 2 hours with a 1 hour discussion session scheduled for before lunch.

Tuesday 26th

09:00-09:30 Welcome
09:30–11:00 Dosimetry Session
11:00–11.30 Coffee
11:30–12:30 Imaging Session pt.1
12:30–14:30 Lunch / Site Visits
14:30–15:30 Imaging Session pt.2
15:30–16:00 Coffee
16:00–18:00 Patient Selection Session

Wednesday 27th

09:00–11:00 Light Ions Session (including Treatment possibilities and limitations with fixed beamlines)
11:00–11:30 Coffee
11:30–12:45 Proton Immunotherapy
12:45–14:00 Lunch
14:00–15:00 Poster prize winners session.
15:00–15:30 Coffee
15:30–17:30 Paediatrics Session
17:30–18:00 ENLIGHT 2019 Announcement and Close

Tuesday 26th June

Location: Cruciform Lecture Theatre

09:00–09:30: Welcome

Organiser: GR

  • Manjit Dosanjh - Introduction.
  • Update on the UK proton service.

09:30–11:00: Dosimetry

Organiser: SJ

  • Chairs: Rebecca Nutbrown, Ana Lourenco
  • Hugo Palmans - Overview of the field.
  • Stuart Green - IPEM code of practice.
  • Andrzej Kacperek/Richard Amos - Clinical perspective.
  • Simon Jolly - Range calorimeter.
  • NPL (Russell Thomas) - Graphite calorimeter.
  • Liverpool (Carsten Welsch/Jacinta Yap) - LHCb VELO for halo monitoring.

11.00–11.30: Coffee

11.30–12.30: Imaging Session 1

Organiser: GR

  • Chairs: David Hawkes, Catarina Veiga
  • Hsiao-Ming Lu (MGH) - good but unlikely to come without budget - State of the art from a clinical perspective.
  • Richard Amos - Clinical perspective.
  • Joao Seco (HIT) - Current status from clinical perspective.
  • Hugo Bouchard - Dual energy CT.
  • Antje Knopf (Groningen) - Both clinical research, broad range of topics including 4D and TPS.
  • Andy Boston - Prompt gamma.
  • Simon Rit (Lyon) - Proton CT image reconstruction.

12.30–14.30: Lunch and Visits to UCLH PBT Site

14.30–15.30: Imaging Session 2

15.30–16.00: Coffee

16:00–18:00: Patient Selection

Organiser: RA

  • Chair: Stephanie Coombs, Ed Smith
  • Adrian Crellin - UK overview.
  • Holland - Dutch patient selection process.
  • Stephanie Coombs - TBA.
  • Karen Kirkby - MALTHUS, INSPIRE
  • Bleddyn Jones
  • Retreatment and clinical trials.

Wednesday 27th June

Location: Cruciform Lecture Theatre

09:00–11:00: Ion Beam Radiotherapy (including Treatment possibilities and limitations with fixed beamlines)

Organiser: SJ

  • Chair: Stuart Green
  • Radhe Mohan - Clinical perspective and future potential of ion beam radiotherapy.
  • Marco Durante (CNAO) - Radiobiology of ion beams.
  • Heidelberg/Dresden - Ion beam radiobiology.
  • Markus Stock/Claus Schmitzer (MedAustron) - Status of MedAustron carbon line.
  • Lanzhou (expensive...).
  • Someone to speak on economics of ion beams.

11:00–11:30: Coffee

11:30–12:45: Proton Immunotherapy Session

Organiser: GR.

  • Chair: Rikky Sharma
  • James Welch (MD Anderson) - Radiation/drug combinations for immune response.
  • Sergio Quesada (UCL) - Immuno synergies with radiation.

12.45–14.00: Lunch

  • Ran Mackay - Status of The Christie.

14.00–15.00: Poster Prize Winners Session

15.00–15.30: Coffee

15:30–17:30: Paediatric Session

Organiser: RA

  • Chair: Mark Gaze, Jenny Gains
  • Beate Timmerman - Clinical overview.
  • Yen-Ch'ing Chang - UK paediatric patient selection.
  • Klaus Trott - Biological rationale for PBT treatment, neutron dose.
  • David Grosshans/Anita Mahajan - Clinical case studies and outcomes for paediatrics.
  • Case studies from European centres with treatment experience.

17:30–18:00: ENLIGHT 2019 Announcement and Close

Organiser: SJ

  • EPTN Announcement
  • ENLIGHT 2019 Announcement
  • Closing address

EPTN Meeting

Location: AV Hill Lecture Theatre

Thursday 28th June, 10:00–16:30