{"text_format":"5","workbook":"xls","n_sheets":4,"sheets":["NonEmployee Expenses ","Sheet2","NonEmployee Expenses  (blank)","Review Comments"],"props":{"creator":"Jonathan Carr (RCUK SSC Ltd)","last_modified_by":"ucapmpo","company":"The Research Councils"},"custom":{"ContentTypeId":"0x0101005532CA8B092CC8429252BAFA02A1ECF4"},"defined_names":["exp_type","Mileage","OLE_LINK1","OLE_LINK2","tsmile"],"not_rendered":{"images":2,"external_links":1,"defined_names":8,"comments":14},"notes":{"written":14,"chars":2864},"read":"whole","wrapped":"gz","date_system":"1900","formulas":"cached_only"}

{"sheet":"NonEmployee Expenses ","index":0,"n_rows":79,"n_cols":24,"rows_kept":79,"merged":[[0,18,3,19],[0,20,3,21],[2,2,2,15],[3,3,3,7],[3,10,3,15],[5,2,5,15],[6,3,6,7],[6,10,6,15],[6,18,6,23],[7,3,7,7],[7,10,7,15],[7,18,7,23],[8,3,8,7],[8,10,8,15],[8,17,9,17],[8,18,9,23],[9,3,9,7],[9,10,9,15],[10,3,10,7],[10,10,10,11],[10,13,10,15],[10,17,11,17],[10,18,11,23],[11,3,11,7],[11,10,11,15],[12,3,12,7],[12,9,12,11],[12,12,12,15],[12,18,12,23],[13,1,14,1],[13,2,14,5],[13,6,14,7],[13,8,14,8],[13,9,14,11],[13,12,14,12],[15,2,15,5],[15,6,15,7],[15,10,15,18],[15,21,15,23],[17,2,17,18],[18,2,19,18],[20,2,22,2],[20,3,22,9],[20,10,22,11],[20,12,22,18],[23,2,24,2],[23,3,24,18],[27,2,29,2],[27,3,29,7],[27,10,29,11],[27,12,29,16],[27,17,27,18],[28,8,29,9],[28,17,29,18],[30,2,31,2],[30,3,31,9],[30,10,31,11],[30,12,31,18],[32,2,33,2],[32,3,33,4],[32,5,33,6],[32,7,33,9],[32,10,33,11],[32,12,33,13],[32,14,33,15],[32,16,33,18],[36,2,36,3],[36,4,36,9],[36,10,36,11],[36,12,36,18],[37,2,37,3],[37,4,37,9],[37,10,37,11],[37,12,37,18],[38,2,38,3],[38,4,38,9],[38,10,38,11],[38,12,38,18],[39,2,39,3],[39,4,39,9],[39,10,39,11],[39,12,39,18],[40,4,40,9],[40,10,40,18],[41,4,41,9],[43,19,43,20],[45,2,45,9],[45,10,45,12],[45,13,45,15],[45,21,45,23],[46,3,46,9],[46,13,46,14],[46,17,46,18],[47,13,47,14],[47,21,47,23],[48,13,48,14],[48,16,48,20],[49,3,49,9],[49,13,49,14],[49,17,49,18],[50,3,50,9],[50,13,50,14],[50,17,50,18],[51,3,51,9],[51,13,51,14],[51,17,51,18],[52,3,52,9],[52,13,52,14],[52,17,52,18],[53,3,53,9],[53,13,53,14],[53,17,53,18],[54,3,54,9],[54,13,54,14],[54,17,54,18],[55,3,55,9],[55,13,55,14],[55,17,55,18],[56,3,56,9],[56,13,56,14],[56,17,56,18],[57,3,57,9],[57,13,57,14],[57,17,57,18],[58,3,58,9],[58,13,58,14],[58,17,58,18],[59,3,59,9],[59,13,59,14],[59,17,59,18],[60,3,60,9],[60,13,60,14],[60,17,60,18],[62,13,62,14],[64,2,64,12],[64,13,64,15],[64,16,64,20],[64,21,64,23],[65,3,65,9],[65,11,65,12],[65,13,65,14],[65,17,65,18],[66,3,66,9],[66,11,66,12],[66,13,66,14],[66,17,66,18],[67,3,67,9],[67,11,67,12],[67,13,67,14],[67,17,67,18],[68,3,68,9],[68,11,68,12],[68,13,68,14],[68,17,68,18],[69,3,69,9],[69,11,69,12],[69,13,69,14],[69,17,69,18],[70,3,70,9],[70,11,70,12],[70,13,70,14],[70,17,70,18],[71,3,71,9],[71,11,71,12],[71,13,71,14],[71,17,71,18],[72,3,72,9],[72,11,72,12],[72,13,72,14],[72,17,72,18],[73,3,73,9],[73,11,73,12],[73,13,73,14],[73,17,73,18],[74,3,74,9],[74,11,74,12],[74,13,74,14],[74,17,74,18],[75,3,75,9],[75,11,75,12],[75,13,75,14],[75,17,75,18],[76,13,76,14],[76,16,76,18],[78,2,78,12],[78,13,78,14]],"flags":["formulas_cached_only"]}
[null,"Expenses Claim Form (for Non-Employees & Employees without iExpenses)",{"$nulls":9},"Rev. 15.4 (14/02/2011)",{"$nulls":4},"User-updatable cells",null,"Claim Reference Number                               for Council use (optional)"]
[]
[null,1,"Claimant's institution"]
[null,"a","Council","STFC",{"$nulls":4},"b","University (if applicable)","University College London"]
[]
[null,2,"Claimant's Personal Details",{"$nulls":14},"Notes on completing this form"]
[null,"a","Title",{"v":"Mr","$note":[{"by":"Jonathan Carr (RCUK SSC Ltd)","t":"\nList of values available"}]},{"$nulls":4},"j","Address - line 1","Dept. of Physics and Astronomy",{"$nulls":6},"i","Use this form for Travel & Subsistence/Panel Fees/ LTA payments/ Per diems AND in all cases where a claimant (including an employee) does not have access to Oracle iExpenses e.g. Mariners."]
[null,"b","Surname",{"v":"Postranecky","$note":[{"by":"Jonathan Carr (RCUK SSC Ltd)","t":"\nWhen a new supplier record is created, your surname and first name(s) are  used as 'Supplier Name' in the purchase ledger.\n\nWhen creating a new supplier record for an Individual , the Procurement Admin Team will interpret the various Family Name/Given name/Titles to the best of their ability, so please be as clear and consistent as you can with regard to how you prefer to be addressed.\n\nIn order to minimize the risk of confusing you with another supplier, please include your Title (Mr/Mrs/Ms/Dr) and use your full name i.e. avoid the use of initials.\n\nWhen the Procurement Admin Team search for a supplier they prefer to use 'Supplier Number' but if that is not known, they will use 'Name' plus wildcard characters. The more information there is in the name, the better the chances of uniquely identifying that person/business."}]},{"$nulls":4},"k","Address - line 2","Gower Street",{"$nulls":6},"ii","If this is your first claim or if  your bank has changed, you can provide your bank details in section 5, below. You do NOT need to complete and send a separate Payment Details form.  A separate Payment Details form can be used if you do not wish to enter your bank details below."]
[null,"c","First Name(s)","Martin",{"$nulls":4},"l","Address - line 3",{"$nulls":7},"iii","Please send your completed claims form, along with supporting receipts to your approver at the Council (or to the person indicated by the Council when they sent you this form). Once approved,  they will forward your claim to RCUK SSC Ltd for payment.\nNOTE: email is not 100% secure for transmitting bank details.  If you have entered your bank details in Section 5, please indicate in Box 2i if you prefer to have your bank details sent only by post. "]
[null,"d","Email address\nused for remittance advice","mp@hep.ucl.ac.uk",{"$nulls":4},"m","Town/City","London"]
[null,"e","Phone","0207-679 3453",{"$nulls":4},"n","County /             State",null,null,"Postcode/ ZIP","WC1E  6BT",{"$nulls":3},"iv","All expenditure lines must be coded appropriately before the form is sent to RCUK SSC Ltd for payment.\nThe Councill will either have sent you this information already or will enter the data themselves.\n\nIf the expenditure claimed on this form is chargeable to a project, please enter \"Yes\" in the Project Related Claim? box at the top of the details page.  If not enter \"No\" This will indicate what Coding information must be completed before submitting the form for payment."]
[null,"f","Oracle Supplier Number \n(if known)",{"v":"5014877","$note":[{"by":"Ian Stuart","t":"This number will have been quoted on the remittance advice sent with the payment for your last claim.  This is not the same as a J-eS PID or Person code.\n"}]},{"$nulls":4},"o","Country","U.K."]
[null,"g","Currency \nof reimbursement (note v)","GBP",{"$nulls":4},"p","Je-S PID or Person Code \n(if applicable)",{"$nulls":7},"v","Box 2 g. is the currency in which you will be re-imbursed, and must correspond with the currency of your bank account as notified to us in section 5 or previous claims.  It is not necessarily the currency that you spent."]
[null,"h","First time claim? Y/N\nIf Yes, please provide bank details (Section 5 below)\nIf No, please provide your ORACLE SUPPLIER NUMBER (f)\n",{"$nulls":3},{"v":"No","$note":[{"by":"Jonathan Carr (RCUK SSC Ltd)","t":"List of Values available\n"}]},null,"q","Have your bank or address details changed since your last claim?",null,null,{"v":"No","$note":[{"by":"Jonathan Carr (RCUK SSC Ltd)","t":"If your address or payment details have changed since your last claim, please enter Yes so that we can update our records and ensure payment and confirmation are sent correctly.\n"}]},null,"Please enter Supplier Number Section 2, box f"]
[]
[null,"i","If Providing Bank Details on this form - do you wish them to be sent to RCUK SSC by post, rather than email? (more secure - see note iii)",{"$nulls":3},{"v":"Not applicable","$note":[{"by":"Jonathan Carr (RCUK SSC Ltd)","t":"List of Values available"}]},null,null,"Reason for Claim","Meeting in Cavendish Lab, Cambridge, 21/12/2011, re: ATLAS-SCT \"Dave-1\" electronics module",{"$nulls":9},"Total for Claim -     GBP",{"v":{"v":45,"d":"45.00"},"$note":[{"by":"Ian Stuart","t":"Bought forward from details page\n"}]}]
[]
[null,3,"Certificate by Claimant"]
[null,null,"I certify that: the expenses being claimed have been actually and necessarily incurred by me on business approved by the Research Council; are in accordance with the rules of that organisation; and that I have not, and will not, make a claim for the same items to any other organisation.  I also certify that at the time of the journey for which any mileage allowance is claimed I was insured to cover liabilities to third parties.\n"]
[]
[null,null,"Claimant's signature",{"$nulls":7},"Date submitted",null,"2012-01-31"]
[]
[]
[null,null,"Print Name:","Martin Postranecky"]
[]
[]
[null,4,"a) Authorisation - Approver",{"$nulls":7},"b) Countersignature (only required where approver is not on SSC Signatory Panel)"]
[null,null,"Approver's signature",{"$nulls":5},"Date",null,"Authoriser's signature",{"$nulls":6},"Date"]
[]
[]
[null,null,"Print Name:","Their printed Name",{"$nulls":6},"Print Name:",null,"Prof. J.M. Butterworth"]
[]
[null,null,"Approver's Contact Number",null,null,"Approver's Email Address",{"$nulls":4},"Authoriser's Contact Number",null,"0207-679 3444",null,"Authoriser's Email Address",null,"jmb@hep.ucl.ac.uk"]
[]
[{"$nulls":9},"Not applicable"]
[null,5,"Bank Details - please complete if this is your first claim, or to change bank details previously provided"]
[null,null,"Country",{"$nulls":7},"* Account Name"]
[null,null,"Bank Name",null,".",{"$nulls":5},"  IBAN/Routing no."]
[null,null,"Branch Name",{"$nulls":7},"  BIC & Swift Code"]
[null,null,"* Sort Code",{"$nulls":7},"* Currency"]
[null,null,"* Bank Account number"]
[null,null,"Building Society Roll Number",{"$nulls":7},"* denotes mandatory field"]
[]
[{"$nulls":19},"Project Related Claim? See note iv",null,"YES"]
[]
[null,6,"Details of Expense Claim",{"$nulls":7},"If your expenditure was in a different currency to your claim, fill in these columns accordingly",null,null,"This must be in the currency as per 2f. (above)",null,null,"PROJECT RELATED CODING\nSpecify values in these four columns for project related claims only. Note iv refers",{"$nulls":4},"NON-PROJECT RELATED CODING\nSpecify values in these columns for GL code related claims - note iv refers. "]
[null,null,"Date","Details of Journey Undertaken / Venue / Miscellaneous Expenses Claimed / Per diem rate and days",{"$nulls":6},"Currency amount of your expenditure","Curr spent","Exchange rate applied (1 GBP =)","Total (inc VAT)*           *or local tax",null,"Curr claimed","Project Number","Task No.",null,"Expenditure Type","Expenditure Organization","Business Unit","Cost Centre","Account Code"]
[null,null,"2010-08-01",null,"Taxi ride from airport to office",{"$nulls":5},{"v":345,"d":"345.00"},"HKD",{"v":10,"d":"10.0000"},{"v":34.5,"d":"34.50"},null,"GBP","ABCD00001",null,"01.01","T&S O/sees - Travel","ABCD - E Technology"]
[null,null,"2010-08-01",null,"Taxi ride from airport to office",{"$nulls":5},12.64,"GBP",null,12.64,null,"GBP"]
[null,null,"2011-12-21","Day-Return Train Fare : London - Cambridge",{"$nulls":6},{"v":20,"d":"20.00"},"GBP",{"v":1,"d":"1.0000"},{"v":20,"d":"20.00"},null,"GBP","STAK00001","03.01.03.11",null,"T&S UK - Public Transport","STFC-PPD"]
[null,null,"2011-12-21","Taxi : Cambridge Station - Cavendish Lab.",{"$nulls":6},{"v":10,"d":"10.00"},"GBP",{"v":1,"d":"1.0000"},{"v":10,"d":"10.00"},null,"GBP","STAK00001","03.01.03.11",null,"T&S UK - Other Charges","STFC-PPD"]
[null,null,"2011-12-21","Lunch ",{"$nulls":6},{"v":5,"d":"5.00"},"GBP",{"v":1,"d":"1.0000"},{"v":5,"d":"5.00"},null,"GBP","STAK00001","03.01.03.11",null,"T&S UK - Subsistence","STFC-PPD"]
[null,null,"2011-12-21","Taxi back",{"$nulls":6},{"v":10,"d":"10.00"},"GBP",{"v":1,"d":"1.0000"},{"v":10,"d":"10.00"},null,"GBP","STAK00001","03.01.03.11",null,"T&S UK - Other Charges","STFC-PPD"]
[{"$nulls":10},{"v":0,"d":"0.00"},null,{"v":1,"d":"1.0000"},{"v":0,"d":"0.00"}]
[{"$nulls":10},{"v":0,"d":"0.00"},null,{"v":1,"d":"1.0000"},{"v":0,"d":"0.00"}]
[{"$nulls":10},{"v":0,"d":"0.00"},null,{"v":1,"d":"1.0000"},{"v":0,"d":"0.00"}]
[{"$nulls":10},{"v":0,"d":"0.00"},null,{"v":1,"d":"1.0000"},{"v":0,"d":"0.00"}]
[{"$nulls":10},{"v":0,"d":"0.00"},null,{"v":1,"d":"1.0000"},{"v":0,"d":"0.00"}]
[{"$nulls":10},{"v":0,"d":"0.00"},null,{"v":1,"d":"1.0000"},{"v":0,"d":"0.00"}]
[{"$nulls":10},{"v":0,"d":"0.00"},null,{"v":1,"d":"1.0000"},{"v":0,"d":"0.00"}]
[{"$nulls":10},{"v":0,"d":"0.00"},null,{"v":1,"d":"1.0000"},{"v":0,"d":"0.00"}]
[]
[null,"Please insert rows or use additional printed forms where required.",{"$nulls":7},"Total",{"$nulls":3},{"v":45,"d":"45.00"},null,"GBP"," X"]
[]
[null,7,"Car mileage claims",{"$nulls":10},"This must be in the currency as per 2f. (above)",null,null,"PROJECT RELATED CODING\nSpecify values in these four columns for project related claims only.",{"$nulls":4},"NON-PROJECT RELATED CODING\nSpecify values in these three columns for GL code related claims only. "]
[null,null,"Date","Details (to/from and reason)",{"$nulls":6},"Miles/Km claimed","Rate per Mile/Km in the currency of your claim",null,"Total",null,"Curr claimed","Project Number","Task No.",null,"Expenditure Type","Expenditure Organization","Business Unit","Cost Centre","Account Code"]
[{"$nulls":10},0,{"v":0.4,"d":"0.40"},null,{"v":0,"d":"0.00"},{"$nulls":5},"T&S UK - Mileage"]
[{"$nulls":10},0,{"v":0.4,"d":"0.40"},null,{"v":0,"d":"0.00"},{"$nulls":5},"T&S O'seas-Mileage"]
[{"$nulls":13},{"v":0,"d":"0.00"}]
[{"$nulls":13},{"v":0,"d":"0.00"}]
[{"$nulls":13},{"v":0,"d":"0.00"}]
[{"$nulls":13},{"v":0,"d":"0.00"}]
[{"$nulls":13},{"v":0,"d":"0.00"}]
[{"$nulls":13},{"v":0,"d":"0.00"}]
[{"$nulls":13},{"v":0,"d":"0.00"}]
[{"$nulls":13},{"v":0,"d":"0.00"}]
[{"$nulls":9},"Total",{"$nulls":3},{"v":0,"d":"0.00"},null,"GBP","Y"]
[]
[null,8,"Total claim carried forward to header sheet",{"$nulls":10},{"v":45,"d":"45.00"},null,"GBP","X +Y"]

{"sheet":"Sheet2","index":1,"n_rows":31,"n_cols":1,"rows_kept":31,"hidden":true,"flags":["formulas_cached_only"]}
[]
[]
[]
[]
[]
["Miscellaneous Charges"]
["T&S (UK) Staff"]
["T&S (UK) Non-staff"]
["T&S (Overseas) Staff"]
["T&S (Overseas) Non-staff"]
["T&S UK - Accommodation"]
["T&S UK - Subsistence"]
["T&S UK - Mileage"]
["T&S UK - Public Transport"]
["T&S UK - Flights"]
["T&S UK - Vehicle Hire"]
["T&S UK - Parkg Tolls Congest"]
["T&S UK - Other Charges"]
["T&S Antarctic"]
["T&S O'seas-Accommodation"]
["T&S O'seas-Subsistence"]
["T&S O'seas-Mileage"]
["T&S O'seas-Public Transport"]
["T&S O'seas-Flights"]
["T&S O'seas-Vehicle Hire"]
["T&S O'seas-Parkg Tolls Congest"]
["T&S O'seas-Other Charges"]
[]
[]
["T&S UK - Mileage"]
["T&S O'seas-Mileage"]

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[null,"Expenses Claim Form (for Non-Employees & Employees without iExpenses)",{"$nulls":9},"Rev. 15.3 (14/02/2011)",{"$nulls":4},"User-updatable cells",null,"Claim Reference Number                               for Council use (optional)"]
[]
[null,1,"Claimant's institution"]
[null,"a","Council",{"$nulls":5},"b","University (if applicable)"]
[]
[null,2,"Claimant's Personal Details",{"$nulls":14},"Notes on completing this form"]
[null,"a","Title",{"$note":[{"by":"Jonathan Carr (RCUK SSC Ltd)","t":"\nList of values available"}]},{"$nulls":4},"j","Address - line 1",{"$nulls":7},"i","Use this form for Travel & Subsistence/Panel Fees/ LTA payments/ Per diems AND in all cases where a claimant (including an employee) does not have access to Oracle iExpenses e.g. Mariners."]
[null,"b","Surname",{"$note":[{"by":"Jonathan Carr (RCUK SSC Ltd)","t":"\nWhen a new supplier record is created, your surname and first name(s) are  used as 'Supplier Name' in the purchase ledger.\n\nWhen creating a new supplier record for an Individual , the Procurement Admin Team will interpret the various Family Name/Given name/Titles to the best of their ability, so please be as clear and consistent as you can with regard to how you prefer to be addressed.\n\nIn order to minimize the risk of confusing you with another supplier, please include your Title (Mr/Mrs/Ms/Dr) and use your full name i.e. avoid the use of initials.\n\nWhen the Procurement Admin Team search for a supplier they prefer to use 'Supplier Number' but if that is not known, they will use 'Name' plus wildcard characters. The more information there is in the name, the better the chances of uniquely identifying that person/business."}]},{"$nulls":4},"k","Address - line 2",{"$nulls":7},"ii","If this is your first claim or if  your bank has changed, you can provide your bank details in section 5, below. You do NOT need to complete and send a separate Payment Details form.  A separate Payment Details form can be used if you do not wish to enter your bank details below."]
[null,"c","First Name(s)",{"$nulls":5},"l","Address - line 3",{"$nulls":7},"iii","Please send your completed claims form, along with supporting receipts to your approver at the Council (or to the person indicated by the Council when they sent you this form). Once approved,  they will forward your claim to RCUK SSC Ltd for payment.\nNOTE: email is not 100% secure for transmitting bank details.  If you have entered your bank details in Section 5, please indicate in Box 2i if you prefer to have your bank details sent only by post. "]
[null,"d","Email address\nused for remittance advice",{"$nulls":5},"m","Town/City"]
[null,"e","Phone",{"$nulls":5},"n","County /             State",null,null,"Postcode/ ZIP",{"$nulls":4},"iv","All expenditure lines must be coded appropriately before the form is sent to RCUK SSC Ltd for payment.\nThe Councill will either have sent you this information already or will enter the data themselves.\n\nIf the expenditure claimed on this form is chargeable to a project, please enter \"Yes\" in the Project Related Claim? box at the top of the details page.  If not enter \"No\" This will indicate what Coding information must be completed before submitting the form for payment."]
[null,"f","Oracle Supplier Number \n(if known)",{"$note":[{"by":"Ian Stuart","t":"This number will have been quoted on the remittance advice sent with the payment for your last claim.  This is not the same as a J-eS PID or Person code.\n"}]},{"$nulls":4},"o","Country"]
[null,"g","Currency \nof reimbursement (note v)",{"$nulls":5},"p","Je-S PID or Person Code \n(if applicable)",{"$nulls":7},"v","Box 2 g. is the currency in which you will be re-imbursed, and must correspond with the currency of your bank account as notified to us in section 5 or previous claims.  It is not necessarily the currency that you spent."]
[null,"h","First time claim? Y/N\nIf Yes, please provide bank details (Section 5 below)\nIf No, please provide your ORACLE SUPPLIER NUMBER (f)\n",{"$nulls":3},{"$note":[{"by":"Jonathan Carr (RCUK SSC Ltd)","t":"List of Values available\n"}]},null,"q","Have your bank or address details changed since your last claim?",null,null,{"$note":[{"by":"Jonathan Carr (RCUK SSC Ltd)","t":"If your address or payment details have changed since your last claim, please enter Yes so that we can update our records and ensure payment and confirmation are sent correctly.\n"}]},null,"Please either complete Bank Details Section 5 below or submit Payment Details form"]
[]
[null,"i","If Providing Bank Details on this form - do you wish them to be sent to RCUK SSC by post, rather than email? (more secure - see note iii)",{"$nulls":3},{"$note":[{"by":"Jonathan Carr (RCUK SSC Ltd)","t":"List of Values available"}]},null,null,"Reason for Claim",{"$nulls":10},"Total for Claim\nb/f from Details sheet",{"$note":[{"by":"Ian Stuart","t":"Bought forward from details page\n"}]}]
[]
[null,3,"Certificate by Claimant"]
[null,null,"I certify that: the expenses being claimed have been actually and necessarily incurred by me on business approved by the Research Council; are in accordance with the rules of that organisation; and that I have not, and will not, make a claim for the same items to any other organisation.  I also certify that at the time of the journey for which any mileage allowance is claimed I was insured to cover liabilities to third parties.\n"]
[]
[null,null,"Claimant's signature",{"$nulls":7},"Date submitted"]
[]
[]
[null,null,"Print Name:"]
[]
[]
[null,4,"a) Authorisation - Approver",{"$nulls":7},"b) Countersignature (only required where approver is not on SSC Signatory Panel)"]
[null,null,"Approver's signature",{"$nulls":5},"Date",null,"Authoriser's signature",{"$nulls":6},"Date"]
[]
[]
[null,null,"Print Name:",{"$nulls":7},"Print Name:"]
[]
[null,null,"Approver's Contact Number",null,null,"Approver's Email Address",{"$nulls":4},"Authoriser's Contact Number",{"$nulls":3},"Authoriser's Email Address"]
[]
[{"$nulls":9},"Not applicable"]
[null,5,"Bank Details - please complete if this is your first claim, or to change bank details previously provided"]
[null,null,"Country",{"$nulls":7},"* Account Name"]
[null,null,"Bank Name",{"$nulls":7},"  IBAN/Routing no."]
[null,null,"Branch Name",{"$nulls":7},"  BIC & Swift Code"]
[null,null,"* Sort Code",{"$nulls":7},"* Currency"]
[null,null,"* Bank Account number"]
[null,null,"Building Society Roll Number",{"$nulls":7},"* denotes mandatory field"]
[]
[{"$nulls":19},"Project Related Claim? See note iv",null,"Y/N?"]
[]
[null,6,"Details of Expense Claim",{"$nulls":7},"If your expenditure was in a different currency to your claim, fill in these columns accordingly",null,null,"This must be in the currency as per 2f. (above)",null,null,"PROJECT RELATED CODING\nSpecify values in these four columns for project related claims only. Note iv refers",{"$nulls":4},"NON-PROJECT RELATED CODING\nSpecify values in these columns for GL code related claims - note iv refers. "]
[null,null,"Date","Details of Journey Undertaken / Venue / Miscellaneous Expenses Claimed / Per diem rate and days",{"$nulls":6},"Currency amount of your expenditure","Curr spent","Exchange rate applied (1  =)","Total (inc VAT)*           *or local tax",null,"Curr claimed","Project Number","Task No.",null,"Expenditure Type","Expenditure Organization","Business Unit","Cost Centre","Account Code"]
[null,null,"2010-08-01",null,"Taxi ride from airport to office",{"$nulls":5},{"v":345,"d":"345.00"},"HKD",{"v":10,"d":"10.0000"},{"v":34.5,"d":"34.50"},null,"GBP","ABCD00001",null,"01.01","T&S O/sees - Travel","ABCD - E Technology"]
[null,null,"2010-08-01",null,"Taxi ride from airport to office",{"$nulls":5},12.64,"GBP",null,12.64,null,"GBP"]
{"$rows_empty":13}
[null,"Please insert rows or use additional printed forms where required.",{"$nulls":7},"Total",{"$nulls":6}," X"]
[]
[null,7,"Car mileage claims",{"$nulls":10},"This must be in the currency as per 2f. (above)",null,null,"PROJECT RELATED CODING\nSpecify values in these four columns for project related claims only.",{"$nulls":4},"NON-PROJECT RELATED CODING\nSpecify values in these three columns for GL code related claims only. "]
[null,null,"Date","Details (to/from and reason)",{"$nulls":6},"Miles/Km claimed","Rate per Mile/Km in the currency of your claim",null,"Total",null,"Curr claimed","Project Number","Task No.",null,"Expenditure Type","Expenditure Organization","Business Unit","Cost Centre","Account Code"]
{"$rows_empty":10}
[{"$nulls":9},"Total",{"$nulls":6},"Y"]
[]
[null,8,"Total fo claim carried forward to header sheet",{"$nulls":13},"X +Y"]

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["No","Reviewer","Reviewer Observation","FSD Comment","Agreed Change"]
[1,"Lesley Northfield, EPSRC","After a panel meeting, claim forms are sent to whoever organised the panel – they then verify that it is correct, and that the panel member concerned actually attended, they code up the claim and send it to finance who pass it on to SSC.  We would want to retain this process, and therefore it is not appropriate for bank details to be included on the form.  We would therefore want two separate forms, one for expenses and one for bank details – essentially what we have at the  moment.","Agree that we need to consider data protection issues here. At very least form needs to let claimant know who will see their bank details and offer option of submitting separate registration form. \nPropose adding Payment Details Form v1 (based on EPSRC form in current use supplied by Steve Parsons) to the spreadsheet.  Personal details populated from claim form.","Not included in this version but needs to be considered as part of wider process review as agreed at WSR meeting on 10/2/11"]
[2,"Rod Lawford,                 BBSRC","I have been asked whether this precludes the need for a separate supplier form to be completed now. I suspect it does render it unnecessary.","Yes for this version","None required for now"]
[3,"Lisa Rogers, STFC"," Point i in Notes on Completing the Form, says use this form for panel fees, however we have a separate form in STFC we use to process membership fees.","This form can be used to claim Panel Fees if necessary but accept that this may not necessarily best way to do this.  Need to consider drafting a form specifically for Panel Fees for multiple payees","None required for now"]
[4,"Lisa Rogers, STFC","Point iv still says send back to retained finance function of the council (SR 392616* asked for this to be revised)  The forms are usually sent back to the administrator who arranged the meeting.   *The iv) Notes on the Non Employment Payment Claim Form states that 'completed claims forms, along with supporting receipts should be sent to the retained Finance function of the Council named in Box 1a'. However, within STFC this process is administered by STFC's administration contacts. \nIs it possible to amend the form to state administration contact for STFC?",null,"Wording of note (changed to iii) as it fllows on from ii) has been changed to say to send to whoever Council specified. Cannot add specific wording for each council"]
[5,"Lisa Rogers, STFC","In the box Electronic Submission of Claims and under Claimant. This conflicts with STFC’s policy of having original receipts/signatures from claimants for audit purposes.",null,"Changed instruction to \"You can only submit this claim electronically if the Council has told you that you can\""]
[6,"Lisa Rogers, STFC","SSC will only accept a claim electronically when it has been submitted by the person named in Section 4.In practice STFC Project Managers authorise the claims and then Administrators process them.  Does this mean that SSC will not accept claims electronically sent in by administrator",null,"Comment is incorrect.  AP will only pay claims submitted electronically if they are from somebody on the appropriate signatory panel (usually retained finance).  This applies equally to hard copies\nNew Countersignature box added for hard copy use so that form can be signed by e.g.  Project Manager and somebody on the signatory panel  "]
[7,"Lisa Rogers, STFC","When you print a copy of the form,  the last sentence under the Authoriser box appears to be missing. ","Agreed","Text box expanded to prevent this"]
[8,"Lisa Rogers, STFC","Note iii  for STFC claimants this may be confusing as the cost centre codes are entered onto the claim form by the Administrator and not the Panel Member - Panel Members wouldn’t know which codes would be needed. ","Agreed","Agreed - revised draft note (now iv) added putting onus on Council to make sure coding is correct"]
[9,"Lisa Rogers, STFC","Blank Form  - SR319392 requesting a blank form has been closed by SSC, but the only way we can produce a blank form for non electronic submissions is to unprotect the form and delete all the data in the fields. A blank form should be made available on Knowledge Base.","Agreed","Completely blank version, no calculations or total formulae, for written submission (attached) will be uploaded to Kbase"]
[10,"Angela Stead, BBSRC","If possible we would be happier if the title of the person was on the form as we have various members with the same name but different titles i.e. Prof or Dr.","Agreed","Title box added, also added Person code box for claimants on JES"]
[11,"Angela Stead, BBSRC","At present we have a space for the secretary of the meeting to sign to say that someone has attended the meeting they are claiming T & S for and this is not on the current Oracle form",null,"Form now has Approver and Countersignature spaces - assume this will be sufficient"]
[12,"Angela Stead, BBSRC","We also state that T & S forms for committee members need to be completed within a month of incurring the expense- could this be added to the form","This is a Council specific requirement so will not be included on the form as agreed at WSR","Needs to be included in local Council guidance "]
[13,"Fred Wickens, STFC","To improve legibility of printed/scanned copies etc"]
[null,null,"Cells D6, K6, D9:D14, K9:K14, E37:E42, M37:M40","i.e. Person Details Boxes"]
[null,null,"   Set Font to 16pt, Bold",null,"Left at 14 point"]
[null,null,"   Alignment – centre horiz and centre vert",null,"Alignment Centre Horiz but Left Indent"]
[null,null,"   Number – set to Text  (stops leading 0’s being supressed in e.g. a/c number and phone numbers)","Agreed","Changed"]
[14,"Fred Wickens, STFC","Cell K16"]
[null,null,"Set Font to 16pt (Don’t believe bold is appropriate here)",null,"No longer bold but left at 14 point"]
[15,"Fred Wickens, STFC","Cells C50:U66, C70:U81","Expense details"]
[null,null,"Set Font consistently to 12pt Bold",null,"Changed"]
[16,"Fred Wickens, STFC","Present version does not quite fit into two pages using Excel 2007 (each sheet spills over into a second page)","Does on both printers I'm using - local printer issue?.  ","Changed page setup from 50% to fit to 1 page wide, 2 tall"]
[null,null,"Following changes are one way to just achieve this"]
[null,null,"a) Reduce height of row 20 to 17.25 (was 31.5)"]
[null,null,"b) Reduce height of row 43 to 8.35 (was 13.25)"]
[null,null,"c) Reduce height of row 84 to 4.5 (was 16.5)"]
[17,"Fred Wickens, STFC","Dates in sections 6 + 7 do not display correctly in Excel 2007 (appear as #####), but do print correctly"]
[null,null,"a) Increase width of column C to 21.14 (was 20.86) – this just works with longest date string  30 September 2011 ","Or change date format to shorter version?","Changed format to dd-mmm-yyy throughout"]
[18,"Fred Wickens, STFC","Column T is too narrow (does not display the drop down menu properly in Excel 2007), but Column U is wider than needed"]
[null,null,"(Also O’seas Toll + Congest does not fit into the cell itself)"]
[null,null,"a) Increase column T to 20 (was 13.43)","Agree","Width increased to 20"]
[null,null,"b) Reduce column U to 23.72 (was 32.29) – this keeps sum of T+U same","Width needed for other councils","Width decreased by 3 but cannot be smaller due to other Councils requirements.  Reduced width of columns K and M to accommodate"]
[19,"Fred Wickens, STFC","The lower right-hand text box is truncated on the screen and the print-out (in Excel 2007)","Agreed","Changed already to accommodate additional text for countersignatures"]
[20,"Fred Wickens, STFC","Our number stamp does not fit into Cell E2, am waiting for input on best way to resolve",null,"This has now been moved to Column U:V and is wider"]
[21,"Fred Wickens, STFC","Note ii refers to change of Bank Details, but other details can also change e.g. Address, Institute","Good point - mechanism required to ensure that AP are aware that payment details need to be changed before processing","Added additional question box in row 14.  Conditional on Yes answer in First time claim box.  SOP will need to be altered."]
[null,null,"(btw is there any rule/guidance on whether people give their work address or home address or is this optional?)","Unaware of any rule that specifies this so this claimants option unless specific Council rule entered in local guidance","No change required"]
[22,"Fred Wickens, STFC","Note iii – typo should be “relevant”","Note completely redrafted","No longer applicable"]
[23,"Fred Wickens, STFC","I have checked the form looks OK in Excel 2003 and 2007 on a PC and in Excel 2004 on a Mac","Noted","No change required"]
[24,"Carola Colman, NERC","What checks/procedures are in place to ensure that employees from other Councils do not accidentily claim the higher rate (NERC rate is only 36p)?","None at SSC Ltd.  AP will pay the value claimed as long as it has been submitted by an approved signatory.  Any controls must be within the Council.  Councils not using the HMRC standard higher rate (0.40) may want to add specific instructions in their COPs for approvers to check mileage rate.","Left default rate at HMRC standard £0.40/mile"]