ENLIGHT2018
Planning details for the 2018 ENLIGHT meeting and training day, hosted by UCL.
To-Do List
Chairs
- Ask Manchester/Christie what topics they would like to contribute: GR.
- Find out whether Ran Mackay would be willing to be an agent provocateur for one of the panel discussions: GR.
- Ask vendors what sponsorship they are willing to provide and what they want in return: RA.
- Discuss site visit with UCLH/Bouygues: RA.
- Arrange discussion session topics and speakers: RA, GR.
- Formal invitation letter (save the date letter without details, plus specific invitation to speakers): GR.
- Arrange monthly meetings with Local Organisers: GR, SJ.
- Arrange catering: SJ, Mohini Nair. — Mohini confirms this needs to be done closer to the time so we know numbers and dietary requirements.
- Email suggestions for 3 speakers for each session, then forward to ENLIGHT Committee by 31/01/18: All.
- Obtain contact details for Hakan Nystrom: SJ.
Local Organiser Tasks
- Can we use the British Museum for reception on Monday 25th?
- Find suitable location for formal dinner on Tuesday 26th:
- British Museum.
- Thames riverboat.
- Indian restaurant: Brick Lane, Tayyabs.
- Accommodation for delegates.
- Travel for delegates.
- Find out what local organisation necessary for previous conferences.
- Local point of contact: TBA...
- Industry contact: Richard Amos
- Evening entertainment: Megan Wilson
- Room bookings: Mohini Nair
- Hotel booking: Anastasia Basharina-Freshville
- Website information: Laurent Kelleter
- Oyster cards: TBA...
Completed
- Email Manjit Dosanjh/Cai Grau about meeting dates to confirm: SJ. — ✓
- Finalise timetable for all 3 days by mid-November: All. — ✓
- Book Cruciform Building Lecture Theatre for all 4 days: SJ. — ✓ — Mohini Nair has booked Cruciform LT for 3 days, 4 cluster rooms for Monday, will book other LT for EPTN meeting.
- Identify Local Organising Committee: SJ, GR. — ✓
- Find out if we can publish contributed papers in peer-reviewed journal special edition: SJ. — ✓ (Manjit Dosanjh prefers not to publish in a journal).
- Put together web page (use HEP website) including Indico page: SJ. — ✓ — Indico page already created by CERN: they want to host the pages. We won't have edit rights.
- Check how much funding is available from CERN and Manjit Dosanjh: SJ. — ✓ — Manjit Dosanjh suggests total cost of €20–30k split 50/50 with CERN, so €15k from CERN.
- Check with Manjit Dosanjh about poster session and prizes: SJ. — ✓ — Manjit Dosanjh confirmed 23/01/18 that 1 hour session required for Wednesday afternoon for 4 talks for poster prize winners, but no actual prize. Need to organise poster boards.
- Should industrial sponsors fund lunches and evening reception? — ENLIGHT committee preferred minimal sponsorship (we are not PTCOG).
- Put together detailed list of speakers and topics for each session by 28/07/17: All. — Sessions confirmed by ENLIGHT committee.
Provisional Dates: Monday 25th–Thursday 28th June 2018
- Training Day
- Monday 25th
- ENLIGHT Meeting
- Tuesday 26th–Wednesday 27th
- EPTN Meeting
- Thursday 28th
- UCLH PBT Site Visit
- During ENLIGHT Meeting on Tuesday
Local Organising Committee
Chairs
Richard Amos, Simon Jolly, Gary Royle.
Local Support
Kate Ricketts, Stacey Holloway, Laurent Kelleter, Anastasia Basharina-Freshville, Megan Wilson, Mohini Nair
Training Day
Clinical Proton Delivery: How to design a PBT centre
Organiser: Kate Ricketts, Stacey Holloway.
Monday 25th June, 09.30–18.00
Location: Cruciform Lecture Theatre
- Commercial vendors: Varian (TPS software and equipment hardware), IBA (imaging hardware and single room solution)
- Procurement process (if time): Richard Amos
- UCLH build including BIM modelling: Tahir Ahmed, Paulina Zakrzewska, Bouygues (30 mins?).
- Imaging solutions - Antje Knöpfe? (45 mins)
- Clinical implementation: NEED A SPEAKER (45 mins?).
- Proton Treatment Planning System: Uwe Oelfke, Antje Knopfe (45 mins?).
- Monte Carlo simulations, including shielding, planning verification and pre-commissioning: Frank Verhagen, Joao Seco (30 mins?).
- Commissioning a PBT centre: Håkan Nyström (45 mins?).
- Heidelberg facility design - heavy ion (?30 mins)
3 Practical Sessions:
- Treatment Planning / image registration - Varian
- Clinical Trials - CTRAD breakout sessions
- Patient Selection and Throughput - Christie
To do:
- Stacey email Antje, Varian, CTRAD
- Kate email IBA. To confirm size of cluster rooms
- Richard email Hakan Nystrom and confirm who will deliver Clinical Implementation
- Mohini: book lecture theatre and cluster rooms. — ✓ — Mohini Nair has booked Christopher Ingold Building G20, Cruciform Building B1.15A, Foster Court B29 and Gordon Street (25) 105 Public Clusters for 12.00–16.00 for Monday 25th.
5 hours of talks, 1 hour for lunch, 3 hours of practical sessions (2 sessions of 90 minutes plus break in between).
ENLIGHT Meeting
Tuesday 26th–Wednesday 27th June, 09.00–18.00
Location: Cruciform Lecture Theatre
Schedule
Each session approx. 2 hours with a 1 hour discussion session scheduled for before lunch.
Tuesday 26th
09:00-09:30 | — | Welcome |
09:30–11:00 | — | Imaging Session |
11:00–11.30 | — | Coffee |
11:30–12:30 | — | Dosimetry Session pt.1 |
12:30–14:30 | — | Lunch / Site Visits |
14:30–15:30 | — | Dosimetry Session pt.2 |
15:30–16:00 | — | Coffee |
16:00–18:00 | — | Patient Selection Session |
Wednesday 27th
09:00–11:00 | — | Light Ions Session (including Treatment possibilities and limitations with fixed beamlines) |
11:00–11:30 | — | Coffee |
11:30–12:30 | — | Immunobiology Session pt.1 |
12:30–13:30 | — | Lunch |
13:30–14:30 | — | Immunobiology Session pt.2 |
14:30–15:30 | — | Poster prize winners session. |
15:30–16:00 | — | Coffee |
16:00–17:30 | — | Paediatrics Session |
17:30–18:00 | — | ENLIGHT 2019 Announcement and Close |
Tuesday 26th June
Location: Cruciform Lecture Theatre
09:00–09:30: Welcome
Organiser: GR
09:30–11:00: Imaging
Organiser: GR
- Chair: David Hawkes
- Jamie McClelland
- Tracy Underwood
- Stacey Holloway
- Hugo Bouchard
- Xiao Ming (MGH)
- Phil Evans
11.00–11.30: Coffee
11.30–12.30: Dosimetry Session 1
Organiser: SJ
- Chair: Gary Royle
- Hugo Palmans
- Simon Jolly
- NPL (Russell Thomas/Giuseppe Schettino/Ana Lourenco)
- Brunel
- PRaVDA (Phil Allport/Tony Price/not Nigel Allinson...)
- Liverpool LHCb VELO+Clatterbridge (Carsten Welsch/Jacinta Yap)
- STFC/RAL
12.30–14.30: Lunch and Visits to UCLH PBT Site
14.30–15.30: Dosimetry Session 2
15.30–16.00: Coffee
16:00–18:00: Patient Selection
Organiser: RA
- Chair: Ed Smith
- Adrian Crellin
- Andrzej Kacperek
- Holland
- Karen Kirkby (MALTHUS)
Wednesday 27th June
Location: Cruciform Lecture Theatre
09:00–11:00: Ion Beam Radiotherapy (including Treatment possibilities and limitations with fixed beamlines)
Organiser: SJ
- Chair: Stuart Green?
- CNAO (Marco Pullia?)
- Heidelberg
- MedAustron
- Japan
- Radhe Mohan
- Lanzhou
11:00–11:30: Coffee
11:30–12:30: Immunobiology Session 1
Organiser: GR.
- Chair: Rikky Sharma — if Rikky chairs he can sill get someone from his group to speak.
- Klaus Trott
- Bleddyn Jones
- Kevin Prise
- Marco Durante
- James Welch
12.30–13.30: Lunch
13.30–14.30: Immunobiology Session 2
14.30–15.30: Poster Prize Winners Session
15.30–16.00: Coffee
16:00–17:30: Paediatric Session
Organiser: RA
- Chair: Mark Gaze
- Beate Timmerman/Germany
- Ed Smith
- Yen-Ch'ing Chang
- Anita Mahajan
- Case studies
- Jonathan Farr
- Tsukuba/Japan
17:30–18:00: ENLIGHT 2019 Announcement and Close
Organiser: SJ
EPTN Meeting
Location: AV Hill Lecture Theatre
Thursday 28th June, 10:00–16:30